Terms of Service

Last updated: February 12, 2025

1. Agreement to Terms

By accessing or using MindNotes AI, you agree to be bound by these Terms of Service and all applicable laws and regulations. If you do not agree with any of these terms, you are prohibited from using or accessing this service.

2. Use License

Permission is granted to temporarily access and use MindNotes AI for personal, non-commercial transitory viewing and for professional clinical documentation purposes only. This is the grant of a license, not a transfer of title, and under this license you may not:

  • Modify or copy the materials
  • Use the materials for any commercial purpose outside of your clinical practice
  • Attempt to decompile or reverse engineer any software contained in MindNotes AI
  • Remove any copyright or other proprietary notations from the materials
  • Transfer the materials to another person or "mirror" the materials on any other server

3. Service Description

MindNotes AI provides AI-powered clinical documentation services for healthcare professionals. Our service includes:

  • Real-time session recording and transcription
  • AI-assisted note generation
  • HIPAA-compliant data processing
  • Integration with various EHR systems
  • Secure data storage and transmission

4. User Responsibilities

As a user of MindNotes AI, you are responsible for:

  • Maintaining the confidentiality of your account credentials
  • Ensuring the accuracy of all information provided
  • Complying with all applicable laws and regulations
  • Obtaining necessary patient consents for recording and documentation
  • Reviewing and verifying all AI-generated content before clinical use

5. Payment Terms

Users agree to pay all fees according to the pricing plan selected. Payment terms include:

  • Monthly or annual subscription fees
  • Automatic renewal unless cancelled
  • No refunds for partial month usage
  • Price changes with 30 days notice

6. Disclaimer

The materials and services on MindNotes AI are provided on an 'as is' basis. MindNotes AI makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights.

7. Limitations

In no event shall MindNotes AI or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use MindNotes AI, even if MindNotes AI or a MindNotes AI authorized representative has been notified orally or in writing of the possibility of such damage.

8. Governing Law

These terms and conditions are governed by and construed in accordance with the laws of [Your Jurisdiction] and you irrevocably submit to the exclusive jurisdiction of the courts in that location.

9. Changes to Terms

MindNotes AI reserves the right, at its sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.